Device loaning works best when everyone knows what’s expected.
Users need a simple way to borrow and return devices. IT teams need devices to come back on time, stay available for the next person, and fit the way each site actually operates. But in real life, loaning programs aren’t always simple.
Some devices are borrowed for a few hours. Others are loaned for a semester. Some teams want loan access available all day. Others need it to match staffed hours, library hours, or end-of-day rules. And when devices are due back, staff shouldn’t have to chase every return manually.
That’s why we’re introducing new loaning workflow updates for the FUYL Smart Locker System — built to give admins more flexibility, clearer return timing, and better control over when users can start a loan.
What’s new
FUYL loaning workflows now include three updates designed to make device lending easier to manage:
- Return Reminders to automatically notify users before a loaned device is due back and when it becomes overdue.
- Long-Term Loaners to support longer borrowing periods using defined date ranges.
- Loan Workflow Access Schedule to control when users can start a new loan, while keeping returns available at any time.
Together, these updates help IT teams reduce manual follow-up, set clearer expectations, and support more types of device loaning programs from the same smart locker system.
Return Reminders help keep devices moving
In self-serve loaning environments, the handoff is simple by design. Users can borrow and return devices without waiting for staff. But that also means teams need a reliable way to communicate return expectations.
With Return Reminders, admins can turn on automated email notifications that remind users when a loaned device is due back.
Admins can:
- Send a reminder before the device is due.
- Choose when the reminder is sent using days or hours.
- Turn on overdue notifications when a device hasn’t been returned on time.
- Give users a clear, timely prompt without sending every reminder manually.
It’s a small communication step that can make a big difference, especially when loaner pools are shared across many people. The clearer the return timing, the easier it is to keep devices available for the next user.
Long-Term Loaners support planned borrowing windows
Not every device loan is short term.
Higher education teams may lend devices for a semester. Schools may run longer access programs for specific groups. Workplaces may assign temporary devices for projects, onboarding, travel, or role-based needs.
Long-Term Loaners gives admins a more practical way to support these scenarios by setting loan periods using date ranges.
Admins can:
- Create defined loan periods with a clear due-back date.
- Use a “within date range” option for loan limits.
- Add multiple date ranges for different programs, terms, or lending periods.
- Receive setup alerts if no date ranges have been added, helping avoid incomplete workflow configuration.
This gives IT teams more structure for longer borrowing windows without forcing every loan into the same short-term model.
Loan Workflow Access Schedule adds control without blocking returns
Sometimes teams need to limit when new loans can begin.
A school may want to prevent new loan checkouts after a certain time of day. A university may want loan access to match library or help desk hours. A workplace may want different device loan workflows available during different shifts or staffed windows.
With Loan Workflow Access Schedule, admins can choose when users are allowed to start a device loan from a specific workflow.
Just as importantly, returns stay available at any time.
Admins can:
- Set scheduled access times for new loans.
- Configure access schedules at the workflow level.
- Use different schedules for different loan workflows.
- Keep returns open outside the loan access window.
- Show users a clear message if they try to start a loan when that workflow isn’t available.
That means teams can control when new loans begin without making returns harder. Users can still bring devices back, and admins can keep the loan pool moving.
Getting started
When configuring these updates, start by reviewing where timing affects your loaning workflows most — reminders, return dates, and access windows.
A few practical questions to ask:
- Which loan workflows need automated return reminders?
- Should reminders be sent hours before a device is due, or days before?
- Do any loan programs need longer, date-based borrowing windows?
- Are there different terms, semesters, programs, or projects that need separate date ranges?
- Should new loans only be available during certain hours?
- Do different loan workflows need different access schedules?
Once those rules are clear, admins can configure loan reminders, date ranges, and access schedules to match how each workflow is meant to operate.
In short
The latest FUYL loaning workflow updates give teams more ways to manage device lending without adding more manual work:
- Return Reminders help users bring devices back on time.
- Long-Term Loaners support planned borrowing windows.
- Loan Workflow Access Schedule gives admins control over when new loans begin while keeping returns easy.
It’s a smarter way to manage shared devices — with clearer expectations for users and more flexibility for the teams behind the scenes.
Want to see the new FUYL loaning updates in action? Contact PC Locs to schedule a demo or explore the right loaning workflow setup for your organisation.
